USGBC - Northern California Chapter

SUMMARY:

U.S. Green Building Council – Northern California Chapter (USGBC-NCC) offers an exciting opportunity to an entrepreneurial self-starter with one of the most dynamic sustainability social venture organizations in the region.

The U.S. Green Building Council - Northern California Chapter is a not-for-profit membership organization whose mission is to transform the way buildings and communities are designed, built and operated, enabling an environmentally and socially responsible, healthy, and prosperous environment that improves the quality of life. USGBC-NCC is one of the largest Chapters in the country, and is the host Chapter for 2012 Greenbuild International Conference and Expo in November, the world’s premier green building convening. Attendance of 35,000 to 40,000 is expected. The Northern California Chapter’s membership includes hundreds of engaged volunteer members composed of a diverse array of the area’s top green building industry leaders.

USGBC-NCC seeks a key team member who will oversee operations, as well as support community and membership activities, online marketing, sponsorship fulfillment and events. The position reports to the Executive Director and Director of Special Events.

PRIMARY RESPONSIBILITIES:

1. Operations

Financial & Administrative Operations

• Manage accounts payable and receivable.
• Maintain appropriate financial procedures and record keeping.
• Direct and liaise with bookkeeper as needed.
• Manage bank accounts and credit cards.
• Oversee annual financial audit.
• Office management.

Information Technology

• Manage all systems: phone, email, etc.
• Consult with IT tech on system upgrades, manage backups, etc.

Human Resources

• Manage HR practices and systems, including personnel policies, health insurance, benefits package, performance management program, and payroll.

2. Community

Membership & Communications

• Manage membership database.
• Work closely with the Director of Special Events and the Communications Manager on Chapter membership recruitment campaign, including messaging and outreach.
• Process membership transactions; prepare membership reports.
• Provide customer service, including volunteer and member inquiries, troubleshooting, and general support.
• Support Communications Manager: Assist with newsletter and other web related projects as necessary.

Branches

• Working closely with the Director of Special Events to support our 5 local Branch volunteer leadership groups: process payments, oversee contracts, coordinate logistics, ensure policies are followed, etc.

3. Other

Sponsorship:

• Coordinate sponsor payment invoicing, tracking and benefit coordination for both annual as well as event sponsors.
• Assist in the development of sponsorship packages.
• Assist with sponsorship outreach.

Partnerships:

• Manage media and other partnerships with allied organizations.

Special Events:

• Support several large special events, including annual Awards Gala, and a few Greenbuild related events in 2012.

SKILLS AND EXPERIENCE:

• Must have 4-5 years of professional experience, ideally in office and operations management, including bookkeeping (knowledge of Quickbooks preferred) and administration.
• Must be proficient in Microsoft Excel and other MS Office software.
• Experience with a web Content Management System (we use Joomla), HTML, email systems, IT, and database management strongly preferred.
• Bachelor’s Degree required.
• Must have a successful track record demonstrating the consistent ability to meet deadlines and manage competing priorities, both independently and as part of a small, highly collaborative team.
• Must be highly detailed and accurate.
• Must have excellent customer service skills and a professional demeanor.
• Must have excellent communications skills, both written and verbal.
• Prefer volunteer management experience.
• Prefer project management skills.
• Must be resourceful and able to work independently: is self-motivated.
• Must have a passion for sustainability and social equity. Experience in the green building industry and familiarity with LEED preferred but not required.
• Must thrive in a dynamic and entrepreneurial environment: be versatile, eager to grow and learn, flexible and have a sense of humor.

Working Conditions/Physical Demands:

• Requires frequent use of a telephone, speaking in a clear and understandable manner.
• Requires frequent participation in repetitive motion activities including typing on a computer keyboard.
• Frequently requires the ability to sit for several hours at a time at a desk and computer monitor.
• Requires occasional extended work hours.
• Requires occasional local travel.
• Requires occasional lifting of objects weighing approximately 25 pounds.

Additional Information:

• Reports to Executive Director and Director of Special Events. Works with other team members as
• appropriate.
• Classification: Regular, Full-time (40 hours/week), Exempt.
• Compensation: Commensurate with experience, plus benefits, including health insurance, retirement plan, flex plan, and two weeks’ vacation plus major holidays.

To Apply:

To apply send cover letter including salary requirements, and resume to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Position available immediately.